Who we serve
PayNest is built for South African employers with real payroll and labour law obligations, but no HR or finance team to manage them. Whether you employ one person or fifty, we fit.
Choose your situation to see exactly how PayNest helps.
Domestic employers
Housekeepers, nannies, gardeners and carers
Farms and agriculture
Permanent, seasonal and piece-rate workers
Small and medium businesses
Growing teams without an HR department
Accountants and bookkeepers
A compliance partner for your clients
Domestic payroll from R165 per employee per month. No lock-in.
01 · Domestic employers
If your domestic worker works more than 24 hours a month, the Basic Conditions of Employment Act (BCEA) applies to you. That means fair pay, leave, a monthly payslip, and registration for UIF and COID. It applies whether your worker is a South African or a foreign national.
What PayNest handles for your household
UIF and COID registration, backdated if overdue
COID annual Return of Earnings
Monthly payslips with salary, deductions and leave
Annual, sick and family responsibility leave tracking
A BCEA-compliant employment contract
Minimum wage monitoring
HR support if a CCMA or Labour Court matter arises
24 hours
a month is all it takes for the BCEA to apply to you
SD13
the farm worker Sectoral Determination, applied to your payroll
02 · Farms and agriculture
Agriculture has its own Sectoral Determination (SD13), its own wage requirements, seasonal labour cycles and COID obligations that differ from other industries. Most generic payroll providers get it wrong. We don’t.
What PayNest handles on your farm
Seasonal worker payroll, calculated accurately every cycle
Varying hours and piece-rate pay managed correctly
UIF kept current, even when staff numbers change
COID cover in place, because farm injuries happen
Contracts, disciplinary and termination processes
Employment compliance handled by specialists
03 · Small and medium businesses
Small and medium businesses carry the same legal employment obligations as large corporates, but without a dedicated HR team, finance department or compliance officer. PayNest fills that gap at a fraction of the cost of hiring.
What PayNest handles for your business
Monthly payroll processed accurately, no spreadsheets
UIF filed on time, without the month-end scramble
COID registration and annual Return of Earnings
Outsourced HR expertise without the cost of an in-house department
Leave and HR records kept audit-ready
Contracts and HR advice when a staff matter comes up
1 to 50
employees, all handled by one named PayNest specialist
Think of PayNest as your outsourced HR and compliance department, at a monthly cost that makes sense for a small business.
04 · Accountants and bookkeepers
PayNest works alongside accountants, not against them. We manage the payroll and statutory compliance layer and hand you structured, audit-ready outputs, so your SARS submissions are clean and your clients stay protected.
If your clients need payroll and compliance support you don’t provide, refer them to us. We manage the statutory obligations and you keep the tax advisory relationship.
We deliver EMP201, EMP501 and IRP5 files and year-to-date payroll summaries in the format you need, so your reconciliation and submissions stay efficient.
Audit-ready
EMP201, EMP501 and IRP5 outputs, delivered to your practice
Side by side
Your practice keeps the tax and advisory work. PayNest takes care of the statutory payroll layer that clients most often miss.
Function
Your accountant
PayNest
SARS tax submissions (PAYE)
Core function
Supports with clean data
EMP201 and EMP501 preparation
Uses our outputs
Prepares and delivers
Monthly payroll processing
Occasionally
Core function
UIF monthly submissions
Not typically managed
Fully managed
UI19 per-employee tracking
Not typically managed
Fully managed
COID Return of Earnings
Rarely handled
Fully managed
Leave and HR record management
No
Full service only
Employment contracts
No
Included
“PayNest has been a real asset to our family. Their support helped us handle the additional stress of personnel management, contracts and legal compliance. Patient, friendly and accommodating. What more can one ask for!”
Geldenhuys family
Springbok, Northern Cape
“I was given a clear and concise proposal of their services which would handle all my legal and administrative requirements for my two employees. The entire process was handled with ease.”
Allan E
Melkbosstrand, Cape Town
Let’s talk
Get in touch today. We’ll review your current situation, identify any gaps and recommend the right PayNest service for your needs, with no obligation.
WhatsApp us
+27 83 624 1406
Call, Mon to Fri, 8am to 5pm
083 624 1406
info@paynestpayroll.co.za
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