Our services
Take one service on its own or hand us the lot. PayNest runs your payroll, leave, UIF, COID, SARS submissions, employment contracts and HR advice, so the obligations that carry fines and personal liability sit with specialists.
Tap a risk to see how PayNest closes the gap.
UIF not declared
Back-payments, a 10% penalty and 9.75% interest
No COID registration
You are liable for an injury claim, sustained at work
PAYE errors or late EMP201 or EMP501's
SARS penalties, interest and audits
No written contract
A weak starting point at the CCMA
Every service is available on its own. No lock-in contract.
What we do
Every service works on its own or as part of the full suite. Start where your risk is biggest and add more as your team grows.
Accurate monthly payroll with BCEA-compliant payslips sent to your staff on WhatsApp.
What’s included →
02Leave requested on WhatsApp. You approve in minutes, with balances updated automatically.
What’s included →
03Registration, monthly declarations and a backdated catch-up if you are behind.
What’s included →
04Compensation Fund registration and your annual Return of Earnings, done for you.
What’s included →
05PAYE, monthly EMP201s, bi-annual EMP501s and IRP5s, calculated and submitted.
What’s included →
06Professionally drafted contracts that comply with the BCEA, LRA and sectoral rules.
What’s included →
07Practical labour law guidance before a staff problem becomes a CCMA case.
What’s included →
Tell us about your staff and we’ll recommend the right mix, from one service to the full suite.
01 · Payroll and payslips
Accurate, compliant payroll for every employee, with BCEA-compliant payslips delivered straight to your staff on WhatsApp. No spreadsheets and no month-end guesswork.
What’s included
Monthly salary and wage calculations
PAYE, UIF and SDL deductions calculated correctly
A BCEA-compliant payslip for every employee
Adjustments and corrections handled for you
Year-to-date payroll summaries
A monthly reporting pack for your accountant, including EMP201, EMP501 and IRP5 files
At a glance
Payroll and payslips
Runs
Every month, every payday
Payslips
Sent to staff on WhatsApp
Deductions
PAYE, UIF, SDL or other
Who needs this?
Any employer who pays staff regularly and needs accurate records: domestic employers, farmers and businesses of all sizes.
What your accountant gets
Clean EMP201 and EMP501 outputs, ready for SARS submission. No reconciliation headaches and no missing data.
At a glance
Leave tracking
Requests
Staff submit on WhatsApp
Approvals
By employer in minutes
Balances
Updated automatically
BCEA compliance
South African law sets minimum leave entitlements. We make sure every employee gets what they are entitled to, and that it is documented.
Why it matters
Poor leave records are a common trigger for CCMA disputes. A proper system protects you as an employer.
02 · Leave tracking
All leave is managed and recorded for you. Employees request leave on WhatsApp, you approve or decline in minutes, and balances update automatically.
What’s included
Annual, sick and family responsibility leave tracked
Leave balances calculated for every employee
A simple approval workflow on WhatsApp
Leave linked to payroll for accurate deductions
A full leave history for audits and disputes
03 · UIF registration and compliance
From registration to monthly declarations, PayNest manages your UIF obligations and tracks every employee, so you stay compliant all year round.
What’s included
UIF employer registration, if you are not yet registered
Monthly UIF declarations and payments done
UI19 forms submitted for every employee
UIF status tracked per employee
A compliance audit to find any gaps
Backdating and remediation where payments are missing
At a glance
UIF registration and compliance
Declarations
Every month
Already behind?
We fix past gaps
On its own
Yes, no payroll needed
Already registered but behind?
We retrieve your compliance report, find the missing submissions and fix historical gaps, getting you back into good standing with the Department of Employment and Labour.
Available on its own
You do not need full payroll to get UIF compliance. Take this service on its own if your payroll is handled elsewhere.
At a glance
COID registration and returns
Registered with
The Compensation Fund
Return of Earnings
Submitted every year
Missed years
Backdated and corrected
Not registered at all?
We handle the full registration: employer set-up, linking your employees and your yearly Return of Earnings, so you are covered from day one.
The risk of non-compliance
Without valid COID registration, one workplace injury can leave you liable for medical costs, rehabilitation, lost wages, disability compensation and even death benefits.
04 · COID registration and returns
PayNest keeps your COID registration with the Compensation Fund up to date, so your employees are protected and an injury claim does not become your personal bill.
What’s included
Registration with the Compensation Fund
Your annual Return of Earnings (ROE) submitted
Payroll and COID data aligned and verified
A historical compliance audit to find any gaps
Backdated ROE submissions to close old gaps
Ongoing annual compliance tracking
05 · SARS payroll compliance
PayNest manages your full SARS payroll obligations, from accurate monthly deductions to statutory submissions, so you stay compliant and your employees’ tax records stay accurate.
What’s included
Employer registration with SARS
Accurate PAYE calculations
Monthly EMP201 prepared and submitted
Bi-annual EMP501 reconciliation prepared and submitted
IRP5 and IT3(a) certificates prepared and distributed
At a glance
SARS payroll compliance
EMP201
Every month
EMP501
Twice a year
IRP5s
For every employee
Not registered yet?
We register you with SARS as an employer, so PAYE and your other payroll taxes are set up correctly from the first payday.
The risk of non-compliance
Incorrect PAYE, late or missing EMP201 or EMP501 submissions and inaccurate IRP5s can trigger penalties, interest and a SARS audit. In serious cases, employers and directors can be held personally liable.
At a glance
Employment contracts
Contract types
Permanent, fixed-term, casual
Compliant with
BCEA, LRA and sectoral rules
Written in
Plain language
Why it matters legally
Without a written contract, the BCEA’s minimum terms apply by default, and they may not reflect your actual arrangement. A proper contract protects both parties.
CCMA protection
In any CCMA dispute, a clear, signed employment contract is your strongest starting point. Without one, you start at a disadvantage.
06 · Employment contracts
A verbal agreement or a template from the internet will not hold up. Get professionally drafted, South African-compliant employment contracts tailored to your employment relationship and industry.
What’s included
Contracts for domestic workers, farm workers and general employees
Permanent, fixed-term and casual contracts
Compliant with the BCEA, LRA and relevant sectoral determinations
Custom clauses for specific roles and working arrangements
Plain-language drafting that employers and employees understand
07 · HR advisory
Practical South African labour law guidance for disciplinary action, dismissals, restructures and difficult employee matters, before they turn into disputes.
What’s included
Guidance on disciplinary processes and hearings
Dismissals with a fair reason and a fair process
Retrenchment and operational requirements support
Incapacity and poor performance advice
Leave dispute guidance
HR policies, from a leave policy to a code of conduct
At a glance
HR advisory
Covers
Discipline, dismissals, restructures
Policies
Drafted specifically for your business
CCMA representation
Referred to specialists
Act before it becomes a dispute
Many CCMA cases start with an employer who acted without advice. A short consultation before you act can save time, money and stress.
Legal representation referral
PayNest gives practical HR guidance based on South African employment law. For formal representation at the CCMA, we refer you to the right professionals.
No government portals, no jargon and no queues. Just three clear steps.
Get a FREE consultation. A PayNest specialist reviews your situation, identifies any gaps and recommends the right service, with no obligation.
If you go ahead, we tell you exactly which documents we need, load your payroll and apply for UIF and COID registration within 24 hours.
Your specialist takes care of payslips, submissions and returns every month, and keeps your records ready for inspection.
Questions
What employers ask us most before choosing a service.
Still unsure which service fits?
Speak to a PayNest specialist, Monday to Friday, 8am to 5pm.
Chat on WhatsApp →Yes. Every service is available on its own, including UIF, COID, SARS compliance, contracts and HR advice. Many clients start where they are most exposed and add more later.
Yes. We retrieve your compliance status, work out what is missing, submit the backdated declarations or Returns of Earnings and deal with the Department of Employment and Labour and the Compensation Fund for you.
No. We work alongside accountants. Your accountant keeps the tax and advisory work, and we handle the statutory payroll layer and deliver clean EMP201, EMP501 and IRP5 outputs.
Payslips are sent straight to your employees on WhatsApp every payday, and copies are kept on record for you.
No. PayNest is month-to-month with no lock-in contract.
Within 24 hours of signing up, we set up your payroll and start your UIF and COID applications.
Domestic payroll starts from R165 per employee per month, or R1,815 a year when you pay annually (one month free). For domestic employers, farmers, small to medium businesses and standalone services, we give you a clear quote after a short, no-obligation consultation.
“PayNest made the entire process quick, simple, and stress-free. Their attention to detail is second to none. They literally take everything out of your hands and get it done.”
Candice H
Northcliff, Johannesburg
“PayNest were incredibly responsive and turned my request around quickly without compromising on quality. Their efficient, professional approach gave me confidence that I am in good hands.”
Johan B R
Johannesburg
Let’s talk
Get in touch today. We’ll review your current situation, identify any gaps and recommend the right PayNest service for your needs, with no obligation.
WhatsApp us
+27 83 624 1406
Call, Mon to Fri, 8am to 5pm
083 624 1406
info@paynestpayroll.co.za
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